{"id":22233,"date":"2022-08-09T01:33:19","date_gmt":"2022-08-08T20:33:19","guid":{"rendered":"https:\/\/www.cya.live\/page\/?p=22233"},"modified":"2025-08-17T13:21:34","modified_gmt":"2025-08-17T18:21:34","slug":"cya-live-virtual-event-best-practices-with-examples","status":"publish","type":"post","link":"https:\/\/www.cya.live\/info\/blog\/cya-live-virtual-event-best-practices-with-examples\/","title":{"rendered":"CYA Live Virtual Event Best Practices (With Examples)"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"22233\" class=\"elementor elementor-22233\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-336b7bd0 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"336b7bd0\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-57046824\" data-id=\"57046824\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-1523f0a3 elementor-widget elementor-widget-text-editor\" data-id=\"1523f0a3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p dir=\"ltr\" style=\"line-height:1.38;margin-top:12pt;margin-bottom:12pt;\"><span style=\"background-color: rgb(255, 255, 255); font-family: Arial; font-size: 14.6667px; white-space: pre-wrap; font-weight: var( --e-global-typography-text-font-weight );\">Planning live virtual events can be daunting, but it doesn\u2019t have to be. <\/span><span style=\"font-family: Arial; font-size: 11pt; white-space: pre-wrap;\">Whether you\u2019re hosting a product launch, a virtual webinar, or a company team-building event, planning and organization exist at the heart of every CYA Live event. CYA Live streamlines and simplifies the modern event planning process. From registration and ticketing to production technology and post-event evaluation, we&#8217;ve got you covered. <\/span><span style=\"background-color: rgb(255, 255, 255); font-family: Arial; font-size: 14.6667px; white-space: pre-wrap; font-weight: var( --e-global-typography-text-font-weight );\">Check out our list of CYA Live virtual event best practices below! <\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-7f830cf elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"7f830cf\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-b2feb8e\" data-id=\"b2feb8e\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-02ec7e5 elementor-widget elementor-widget-heading\" data-id=\"02ec7e5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">PLANNING<\/h2>\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-61e90a6 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"61e90a6\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-950d715\" data-id=\"950d715\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-ebb4c24 elementor-widget elementor-widget-heading\" data-id=\"ebb4c24\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">1. Provide early bird pricing to drive sales, reward loyal attendees, and build anticipation! <\/h4>\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-b6c7537 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"b6c7537\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-5fe567d\" data-id=\"5fe567d\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-7b79412 elementor-widget elementor-widget-text-editor\" data-id=\"7b79412\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><span id=\"docs-internal-guid-9af624a7-7fff-8b25-f05e-fbfc3536e4bc\"><\/span><\/p><p dir=\"ltr\" style=\"line-height:1.38;margin-top:0pt;margin-bottom:0pt;\"><span style=\"font-size:11pt;font-family:Roboto,sans-serif;color:#000000;background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;\">A smooth ticketing and registration process is crucial to running any virtual event, as this is the first step consumers experience in the event lifecycle. Ticketed events are a great way to learn more about your audience base and how to better fulfill their needs. It\u2019s essential that your registration link provides all key information, including the date, time, and location of your event, as well as the price of tickets, how they will be distributed, and the methods of payment accepted. Luckily, CYA Live\u2019s automated ticketing and registration solutions make event planning and execution a breeze.&nbsp;<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-57f14ed elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"57f14ed\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-40e3a02\" data-id=\"40e3a02\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-9e0125f elementor-widget elementor-widget-heading\" data-id=\"9e0125f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">2. Promote your event on social media<\/h4>\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-7c2ceff elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"7c2ceff\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-b62164a\" data-id=\"b62164a\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-723cbb5 elementor-widget elementor-widget-text-editor\" data-id=\"723cbb5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><span id=\"docs-internal-guid-fce15e47-7fff-6b52-8437-db492f36b8a5\"><span style=\"font-size: 11pt; font-variant-numeric: normal; font-variant-east-asian: normal; white-space: pre-wrap;\">Social media is a great (and free) tool for event promotion. There are countless ways to engage with your audiences leading up to your event to boost attendance and spread the word. From countdown reels and story takeovers to custom hashtags and filters, the possibilities are endless. Interactive features such as<a href=\"https:\/\/about.instagram.com\/features\/stories\" target=\"_blank\"> Instagram <\/a>surveys and polls are especially great ways to encourage audiences to engage with your content and boost visibility. Each click further allows you to collect specific insight into product preferences, event planning, and more.<\/span><\/span><br><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-e3cfd90 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"e3cfd90\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-9073e80\" data-id=\"9073e80\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-74f2fe5 elementor-widget elementor-widget-heading\" data-id=\"74f2fe5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">3. Send weekly\/daily reminders leading up to your event \n<\/h4>\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-c561bdc elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"c561bdc\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-5bdc61d\" data-id=\"5bdc61d\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-12e17ce elementor-widget elementor-widget-text-editor\" data-id=\"12e17ce\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><span id=\"docs-internal-guid-ed9a4182-7fff-d7bb-1782-bcde8da8b0d2\"><span style=\"font-size: 11pt; font-variant-numeric: normal; font-variant-east-asian: normal; white-space: pre-wrap;\">Create custom email reminders leading up to your event to build excitement! We recommend sending emails 1 week, 3 days, and 1 day in advance. As your event approaches closer, don\u2019t forget to provide registrants with relevant details such as start time, agendas, technology updates, and anything else they should know before attending. A direct link or button to your event is also helpful for users, as they can easily navigate to the event directly from your email reminder. <\/span><\/span><\/p>\n<p><span style=\"font-size: 11pt; white-space: pre-wrap; font-family: var( --e-global-typography-text-font-family ), Sans-serif; font-weight: var( --e-global-typography-text-font-weight );\">Check out the World Heath Organization&#8217;s email reminder that was sent out on the day of their <i>Duty Free <\/i>screening. <\/span><br><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-884b4ff elementor-hidden-desktop elementor-hidden-tablet elementor-hidden-mobile elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"884b4ff\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-56dc974\" data-id=\"56dc974\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-4631ec6 elementor-widget elementor-widget-image\" data-id=\"4631ec6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t\t\t\t\t\t\t\t\t<figure class=\"wp-caption\">\n\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" src=\"https:\/\/www.cya.live\/page\/wp-content\/uploads\/2022\/08\/WHO_Email_Reminder2.png\" title=\"\" alt=\"CYA Live virtual event best practices\" loading=\"lazy\" \/>\t\t\t\t\t\t\t\t\t\t\t<figcaption class=\"widget-image-caption wp-caption-text\"><\/figcaption>\n\t\t\t\t\t\t\t\t\t\t<\/figure>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-a2030c7 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"a2030c7\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-a914bb9\" data-id=\"a914bb9\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-0c545f2 elementor-widget elementor-widget-spacer\" data-id=\"0c545f2\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"spacer.default\">\n\t\t\t\t\t\t\t<div class=\"elementor-spacer\">\n\t\t\t<div class=\"elementor-spacer-inner\"><\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-30050c3 elementor-widget elementor-widget-heading\" data-id=\"30050c3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">4. Rehearse before the event<\/h4>\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-ec5229d elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"ec5229d\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-8771fcb\" data-id=\"8771fcb\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-5c884e6 elementor-widget elementor-widget-text-editor\" data-id=\"5c884e6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-size: 14.6667px; white-space: pre-wrap; background-color: rgb(255, 255, 255);\">A no-brainer! Whether there are a thousand people or a single person in the audience, rehearsal boosts performance levels and confidence. Event rehearsals also include technology checks for hosts and moderators alike, particularly when navigating a new platform. While CYA Live offers numerous user-friendly platform features, learning the ropes ahead of time and delegating a team of technical moderators will make for an entirely foolproof event. Not sure where to begin? CYA Live provides turnkey options and on-site support for all events. Click <\/span><a href=\"https:\/\/www.cya.live\/contact\" target=\"_blank\">here<\/a><span style=\"font-size: 14.6667px; white-space: pre-wrap; background-color: rgb(255, 255, 255);\"> to start.&nbsp;<\/span><br><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ab36578 elementor-widget elementor-widget-spacer\" data-id=\"ab36578\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"spacer.default\">\n\t\t\t\t\t\t\t<div class=\"elementor-spacer\">\n\t\t\t<div class=\"elementor-spacer-inner\"><\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-0d17fcc elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"0d17fcc\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-0651c31\" data-id=\"0651c31\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-b840c89 elementor-widget elementor-widget-heading\" data-id=\"b840c89\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">EXECUTION<\/h2>\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-37b7c6c elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"37b7c6c\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-1633393\" data-id=\"1633393\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-3e8bfa1 elementor-widget elementor-widget-heading\" data-id=\"3e8bfa1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">5. Platform walkthrough <\/h4>\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-962cf7b elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"962cf7b\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-ba4bc52\" data-id=\"ba4bc52\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-d5535fd elementor-widget elementor-widget-text-editor\" data-id=\"d5535fd\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><span id=\"docs-internal-guid-8025ad65-7fff-79e2-1772-0470236290c3\"><span style=\"font-size: 11pt; font-variant-numeric: normal; font-variant-east-asian: normal; white-space: pre-wrap;\">Keeping your guests in the loop about how to use an event platform is especially important as we see increases in virtual and hybrid-style events. It\u2019s helpful to provide information ahead of time so that users can familiarize themselves with the platform basics beforehand, particularly if they intend to join hosts on stage. Attaching brief instructions or links to email reminders is a great way to provide this information to your guests. Check out our step-by-step guide to joining a CYA Live event <\/span><\/span><a href=\"https:\/\/www.cya.live\/page\/how-to-join-an-event-on-cya-live\/\" target=\"_blank\" style=\"font-family: var( --e-global-typography-text-font-family ), Sans-serif; font-weight: var( --e-global-typography-text-font-weight );\">here.<\/a><br><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-f020c5f elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"f020c5f\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-f7a6260\" data-id=\"f7a6260\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-39c0b63 elementor-widget elementor-widget-heading\" data-id=\"39c0b63\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">6. Use a count-down video<\/h4>\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-d8a011e elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"d8a011e\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-c07c1f4\" data-id=\"c07c1f4\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-17f8ecf elementor-widget elementor-widget-text-editor\" data-id=\"17f8ecf\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><span><span style=\"font-size: 11pt; font-variant-numeric: normal; font-variant-east-asian: normal; white-space: pre-wrap;\">Count down videos not only create suspense and get audiences excited but provide a great way to ensure that those who are early remain entertained and taken care of. Curious about what to include? Countdown videos are useful places to sneak in any last-minute reminders to guests to check wifi connections, grab headphones, and invite friends. Check out this useful 5-minute countdown video example: <\/span><\/span><br><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-aadddfd elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"aadddfd\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-16 elementor-top-column elementor-element elementor-element-23a27b6\" data-id=\"23a27b6\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap\">\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-66 elementor-top-column elementor-element elementor-element-073be91\" data-id=\"073be91\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-86a5feb elementor-widget elementor-widget-video\" data-id=\"86a5feb\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;video_type&quot;:&quot;hosted&quot;,&quot;controls&quot;:&quot;yes&quot;}\" data-widget_type=\"video.default\">\n\t\t\t\t\t\t\t<div class=\"e-hosted-video elementor-wrapper elementor-open-inline\">\n\t\t\t\t\t<video class=\"elementor-video\" src=\"https:\/\/cdn.cya.live\/wp\/Countdown-HD.mp4\" controls=\"\" preload=\"metadata\" controlsList=\"nodownload\"><\/video>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-16 elementor-top-column elementor-element elementor-element-bbe66f3\" data-id=\"bbe66f3\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap\">\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-1382721 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"1382721\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-b90d6ad\" data-id=\"b90d6ad\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-8c8ad7a elementor-widget elementor-widget-heading\" data-id=\"8c8ad7a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">7. Wear headphones for the best experience.\n<\/h4>\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-c9b294c elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"c9b294c\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-49263c7\" data-id=\"49263c7\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-477414e elementor-widget elementor-widget-text-editor\" data-id=\"477414e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><span id=\"docs-internal-guid-c918ff0b-7fff-6d3d-6a76-b1ca7c93a9d7\"><span style=\"font-size: 11pt; font-variant-numeric: normal; font-variant-east-asian: normal; white-space: pre-wrap;\">Headphones are a great way to ensure the best auditory event experience for all users. Be it a virtual concert or an open panel discussion, headphones add to the overall audience experience by eliminating any outside noise, just like in a real venue! Noise cancellation headphones have become especially popular in the past few years and we definitely recommend using them for your CYA Live experiences. Speakers are particularly encouraged to wear headphones in order to prevent any possible feedback that could carry forward to audiences. <\/span><\/span><br><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-2f58775 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"2f58775\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-c85a155\" data-id=\"c85a155\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-c0d2ee9 elementor-widget elementor-widget-heading\" data-id=\"c0d2ee9\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">8. Cycle through groups to prevent crowding on stage<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-22667f0 elementor-widget elementor-widget-text-editor\" data-id=\"22667f0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><span id=\"docs-internal-guid-d3eb3ae7-7fff-28ab-5d28-b78d386f4173\"><span style=\"font-size: 11pt; font-variant-numeric: normal; font-variant-east-asian: normal; white-space: pre-wrap;\">When attending in-person events, it\u2019s nearly impossible for audiences to focus on several speakers at once\u2014virtual events are the same way. As such, we recommend keeping a maximum of 5-6 speakers on stage at any given time. Whether it be a discussion panel or an interactive Q&amp;A session, it goes without saying that cycling through four groups of five speakers is far more manageable than having 20 speakers on stage at once. <\/span><\/span><br><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-a56b620 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"a56b620\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-bb73d23\" data-id=\"bb73d23\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-768510e elementor-widget elementor-widget-spacer\" data-id=\"768510e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"spacer.default\">\n\t\t\t\t\t\t\t<div class=\"elementor-spacer\">\n\t\t\t<div class=\"elementor-spacer-inner\"><\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-cacd476 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"cacd476\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-529f698\" data-id=\"529f698\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-c892b95 elementor-widget elementor-widget-heading\" data-id=\"c892b95\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Post-event<\/h2>\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-f7a762c elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"f7a762c\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-9bb7308\" data-id=\"9bb7308\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-01f36dc elementor-widget elementor-widget-heading\" data-id=\"01f36dc\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">9. Send a follow-up email<\/h4>\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-31ad1eb elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"31ad1eb\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-7cc1fda\" data-id=\"7cc1fda\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-af6f3ca elementor-widget elementor-widget-text-editor\" data-id=\"af6f3ca\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><span id=\"docs-internal-guid-92078ec9-7fff-4740-c84d-704eae31c122\"><span style=\"font-size: 11pt; font-variant-numeric: normal; font-variant-east-asian: normal; white-space: pre-wrap;\">Event follow-up emails are crucial to building a loyal brand base and gaining valuable insight into your event. Follow-up emails often contain opportunities for attendee feedback, content from your event (such as photos, videos, and additional resources), and even exclusive promotions to reward attendees and invite them back to your brand. The goal of follow-up emails is to increase brand loyalty and foster positive lasting impressions. <\/span><\/span><br><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-9a39a9a elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"9a39a9a\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-a0126e8\" data-id=\"a0126e8\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-52daf07 elementor-widget elementor-widget-heading\" data-id=\"52daf07\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">10. Review your event data and analytics<\/h4>\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-2bde904 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"2bde904\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-18b536c\" data-id=\"18b536c\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-987af9c elementor-widget elementor-widget-text-editor\" data-id=\"987af9c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><span><span style=\"font-size: 11pt; color: rgb(29, 28, 29); font-variant-numeric: normal; font-variant-east-asian: normal; white-space: pre-wrap;\">Increase engagement and maximize revenue for future events by leveraging your event data and analytics. In other words, take note of what worked and what needs tweaking.<\/span><span style=\"font-size: 11pt; background-color: rgb(255, 255, 255); font-variant-numeric: normal; font-variant-east-asian: normal; white-space: pre-wrap;\"> Event analytics allow hosts to gain insight into attendee demographics and consumption habits, such as popular purchasing times and devices. CYA Live&#8217;s built-in analytics tracker allows hosts to easily track key event metrics such as engagement, ROI, demographics, and session involvement\u2014leave the heavy lifting to us! <\/span><\/span><br><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-8a28541 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"8a28541\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-2a9a67b\" data-id=\"2a9a67b\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-1ff5e42 elementor-widget elementor-widget-spacer\" data-id=\"1ff5e42\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"spacer.default\">\n\t\t\t\t\t\t\t<div class=\"elementor-spacer\">\n\t\t\t<div class=\"elementor-spacer-inner\"><\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-8ccde25 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"8ccde25\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-19029fc\" data-id=\"19029fc\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-c152923 elementor-widget elementor-widget-heading\" data-id=\"c152923\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Get Started Now!<\/h2>\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-f8ae048 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"f8ae048\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-0d435e6\" data-id=\"0d435e6\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-e1db67f elementor-widget elementor-widget-text-editor\" data-id=\"e1db67f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><span id=\"docs-internal-guid-e489647f-7fff-9062-a9bb-ba525ecc6286\"><span style=\"font-size: 11pt; background-color: rgb(255, 255, 255); font-variant-numeric: normal; font-variant-east-asian: normal; white-space: pre-wrap;\">Are you ready to start planning your next CYA Live event? <a href=\"https:\/\/www.cya.live\/contact\" target=\"_blank\">Contact us<\/a> or visit our <a href=\"http:\/\/www.cya.live\" target=\"_blank\">website <\/a>to view some awesome past events. <\/span><\/span><br><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Planning live virtual events can be daunting, but it doesn\u2019t have to be. Check out our list of CYA Live virtual event best practices.<\/p>\n","protected":false},"author":4,"featured_media":22533,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[43,10,84,80],"tags":[44,58,93],"class_list":["post-22233","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business","category-event","category-movies-tv","category-tips-tricks","tag-events","tag-events-platform","tag-ticketing"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>CYA Live Virtual Event Best Practices (With Examples) - Cya Live<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cya.live\/info\/blog\/cya-live-virtual-event-best-practices-with-examples\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"CYA Live Virtual Event Best Practices (With Examples) - Cya Live\" \/>\n<meta property=\"og:description\" content=\"Planning live virtual events can be daunting, but it doesn\u2019t have to be. 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